Secretarial Support

Secretarial Support, Nelson, Permanent Part-time

• In return for your commitment you’ll enjoy support from the team, a collegial working environment and job security.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Secretarial Support Reliever, you will work across a range of administration areas within the hospital, helping out when departments are short staffed. Your primary responsibility is to provide day-to-day cover for administration and secretarial roles, to enable the smooth flow of patients throughout the hospital.

Duties will include: office administration, organising appointments, wait-listing patients for surgery, booking surgeries, Dictaphone typing of clinical correspondence, and liaising with other hospitals, funding providers, patients and GPs.

Office hours are generally worked between the hours of 7.00AM and 5.00PM Monday to Friday. (0.7 FTE) role working 56 hours per fortnight.

About the Team/Service/ Location

Health NZ (Nelson Marlborough) is the main health provider for the top of the south. With nearly 3,000 employees, we are Nelson and Marlborough’s largest employer, which means the opportunities here are endless. Our main locations are Nelson and Wairau Hospitals, and the Richmond and Marlborough Health Hubs, but we are spread across the region and service all parts of the community. Our work can be challenging, but we are up for it. We have a great team and we work hard to make a difference. We value integrity, innovation, respect and teamwork.

For more information on living and working in Nelson click here

About you

As aSecretarial Support Reliever,  you will positive and highly motivated as well as enjoy the challenge of working across a range of multi-disciplinary teams including physicians, surgeons, registrars, nurses, other clinical professionals and administration staff.

You will be able to apply your attention to detail, skill for data management and accuracyin supporting our clinical staff in accessing vital patient clinical content which saves lives and improves our patient’s care journey.

You will be team-focussed and thrive in a busy environment delivering quality customer service. It is also important that you enjoy the challenge of managing last minute changes, can adapt easily to frequent changes to work location, all whilst maintaining high levels of accuracy and attention to details.

Previous administration and secretarial experience, a high degree of computer literacy and the ability to work autonomously are essential. Experience with hospital management systems and knowledge of medical terminology is advantageous.

Our preferred candidate will be required to undertake a computer skills assessment.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 17 April 2025. If you have any questions about the role, please contact

Sonja Rae ( Recruitment) at Sonja.Rae@tewhatuora.govt.nz OR

Paula Bavin ( Team Leader) at Paula.Bavin@nmdhb.govt.nz

Job ref: R1N25-026

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.