Personal Assistant / RMO Coordinator

Personal Assistant / Resident Medical Officer (RMO) Coordinator, Wairau Hospital, Permanent Full-time

• This is a combined role providing day-to-day coordination for our Resident Medical Officers and support in the secretarial space.
• In return for your expertise, energy and passion we offer you a role where every day will be energising and diverse, with a bit of humour thrown in to combat a sometimes challenging, but satisfying role.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Personal Assistant / RMO Coordinator, you will provide day-to-day coordination and organisation of administrative functions for RMOs, working collaboratively with the RMO unit and team lead to provide a district-wide service. 

You will be responsible for building RMO rosters and looking after RMO requests for training, accommodation, travel and annual leave. In collaboration with the RMO team leader you will develop the RMO orientation programme and road shows, liaise with Intern Supervisors and assist in record management, meetings and reporting. This role gives you the opportunity to have a real impact on the Hospital by lifting the engagement and capability of the RMOs across the hospital.

You’ll also assist with secretarial tasks and general office administration, working alongside the Service Manager. You will be based at Wairau Hospital, Blenheim.

This is a permanent, full-time role combining two roles of 0.5 FTE to make up to 1.0 FTE, working 80 hours per fortnight. Start and Finish times are to be discussed.

About the Team/Service/ Location

We offer a friendly and collegial team environment. Flexible working options can be arranged and as the largest employer in the Nelson Marlborough region we have unlimited career opportunities.

For more information on living and working in Blenheim click here

About you

As a Personal Assistant / RMO Coordinator, you will have strong relationship management and organisational skills. Because this role is varied and multi-faceted you will be comfortable juggling a number of different tasks. Knowledge of the health sector, the hospital environment or recruitment and HR processes will help you succeed.

This role requires you to exercise initiative and judgement in make decisions within the scope of assigned authority.

We are looking for an experienced and energetic self-starter with confidence, a warm personality, a sense of humour, and a passion to make a real difference to enable our communities to live well, stay well and get well. You will bring several years of experience in a similar role ideally within the health sector, or other complex environment. 

Your communication skills will be second to none, so too your commitment to providing excellence and fantastic customer service.  You will display confidence in prioritising your own workflow and managing your deadlines. You will be working as part of a high performing team and will consistently display confidentiality and discretion. 

The successful candidate must be eligible to work in New Zealand or hold a valid NZ work visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 02 October 2025. If you have any questions about the role, please contact

Sonja Rae (Recruitment) at sonja.rae@tewhatuora.govt.nz  OR

Donna Addidle (Service Manager / RMO Management) at donna.addidle@nmdhb.govt.nz

Job ref: R1N25-189

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.