Personal Assistant Clinical Services (Fixed Term)

Personal Assistant Clinical Services, Nelson Hospital, Fixed Term Full-time

• If you enjoy supporting health care leaders to make a difference for our health services every day, this is the job for you. In return for your expertise, we offer you a position where every day will be energising and diverse, with a bit of humour thrown in to combat a sometimes-challenging role.
• Based in Nelson Hospital in shared office with full access to Health NZ ongoing education and professional development opportunities.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Personal Assistant in the Clinical Services area, you will provide support to the Associate Director of Nursing/Operations Manager and Associate Director of Midwifery/Operations Manager, as well as general office administration.  You will be based inside a busy hospital environment working with executives, senior doctors, departmental heads, charge nurses and midwives on a daily basis.

It is fixed term until June 2026.

Please view the position description for further information (currently in review).

About the Team/Service/ Location

We offer a friendly and collegial team environment. Flexible working options can be arranged and as the largest employer in the Nelson Marlborough region we have unlimited career opportunities.

For more information on living and working in Nelson click here

About you

As a Personal Assistant in the Clinical Services area, you will:

• Have well developed communication and interpersonal skills.
• Have commitment to excellence and sound customer service skills.
• Display confidence in prioritising your own workflow.
• Manage your deadlines in a positive manner.
• be working as part of a team.
• Display confidentiality and discretion at a senior level.

Key requirements for this position include:

• A mature outlook with a real desire to help people.
• Advanced organisational and planning ability.
• Strong multi-tasking and ability to prioritise and juggle competing demands
• Ability to remain calm in high demand situations.
• Proven experience of minute taking.
• Ability to exercise appropriate initiative and a proactive approach.
• A willingness to be flexible, innovative and undertake other duties as required.
• Empathy and respect for individuals from diverse backgrounds.
• Advanced knowledge of Microsoft Office Suite including programmes to enhance and support administrative tasks, document and spreadsheet creation and management and confidence in using software components to optimise meeting and workflow management

We are looking for a mature and energetic, project confident, self-starter, with a pleasant personality, who has several years’ experience in a similar role, ideally within the health sector, or other complex environment.

The successful candidate must be eligible to work in New Zealand or hold a valid NZ visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 12 March 2026. If you have any questions about the role, please contact

Sonja Rae (Recruitment) at Sonja.Rae@tewhatuora.govt.nz OR

Sharon Scott (Associate Director of Nursing) at sharon.scott@nmdhb.govt.nz

Job ref: R1N26-024

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.